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Privacy notice for expert panels

Privacy notice for expert panels

Privacy notice for expert panels

Click here to download a copy of this notice.

BMJ has expert panels to provide advice and feedback on different aspects of our business, including the content of our products and services. This notice explains what information we will hold, what we will do with it, and why. 

What data does BMJ collect about panel members and why?

We collect your name, job title, email address, telephone number, and postal address. BMJ needs this information in order to keep in contact with you for the panel. We may also collect details of your specialism or other area of expertise.  If relevant, we will collect your bank details so that we can administer any payment which may be due to you. Our ‘lawful basis’ for handling your information this way is that it is necessary in order to perform the contract we have with you. If you aren’t able to provide that information, we may not be able to have you on the expert panel.

Where necessary, we will also ask you to give us information about any conflicts of interest that may affect your views or how they are interpreted. This includes paid or unpaid work in the fields of health, research, publishing, or another relevant field, and other employment, social, historical or financial links to relevant organisations. Our ‘lawful basis’ for handling this information is that it is within our legitimate interests to manage and reduce the risks of bias in our work. We also want to be transparent about any residual risks from conflicts of interest. BMJ’s reputation for providing high-quality, reliable materials for the health sector is essential to our business. 

Do you share my data?

We share your name and email address with the other panel members, but not with other organisations. We do not share your telephone number, address, or financial details. Other parts of BMJ will be able to access your contact data when seeking expert opinions outside the work of the panel.

How long will you keep information about me?
We will keep your work and name as the provider of that work as long as the relevant products are in use. We will keep your contact details including email for seven years after you have left the panel.

What are my rights?

You have rights over your data. You can contact us if you would like to:

  • Have a copy of your personal data
  • Correct inaccurate information about you
  • Erase information about you
  • Restrict how your data is used
  • Object to our use of your data
  • Have your data ported to another organisation

You can find advice about your rights on the website for the Information Commissioner’s Office (the regulator for data protection law in the UK). 

If you have any concerns or complaints, please contact us. You also have the right to complain to the Information Commissioner’s Office if you’d like to. 

Wherever you are in the world, you can get in touch with BMJ through our email address:

As required under the GDPR (Article 27), BMJ also has a data protection representative in the EU: Rechtsanwaltsgesellschaft m.b.H.

Geschäftsführer: RA Klaus Foitzick

Kurfürstendamm 56

10707 Berlin

HRB 185355 Amtsgericht München



BMJ Expert Panel Privacy Notice – October 2022